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If you want to access your Gmail ID on the move, Google makes things easier
with the mobile app (just go to www.gmail.com/app on your phone browser). But
there's no way to access those several thousand emails stored on your office
computer unless you transfer them to Gmail first. There're two big reasons why
you would want to do this; firstly, to access your email from anywhere, anytime.
Secondly, to take a complete backup (including attachments, dates sent,
folders), so that if your office computer gets wiped out, you still have all
your mails. There are two ways to do this.
The first method involves getting a Google Apps account and linking it with
your work email ID.
1Go to www.google.com/a and register (for free or premium usage, it's up to
you). An email will be sent to your official ID for verification. Once that's
done, you're in. You need to sign in using your official email ID. Don't keep
the same password as your official ID for security reasons.
2Then download the Google Email Uploader from Google Code (http://code.google.com/p/google-email-uploader).
It works with Windows XP or Vista and with Outlook 2003 or later.
3 Depending on the size of your Outlook email folder and Internet connection,
this can take anywhere from 1 hour to 24 hours. The Google Email Uploader lets
you select what folders to import, so you can do folders like 'Inbox', 'Sent
Items', 'Drafts' etc one at a time. You can also trim the size of your folders.
Outlook and Outlook Express include handy ways to search for large files (like
attachments). Start by searching for all files larger than 2 MB (2000 kb) and
deleting all those you don't need. You can also save all the attachments you
need on a PC and write them on a DVD. The idea here is to trim the Outlook .PST
file to a more manageable level so that the upload to Gmail takes less time.
The second way to do this is to use the recently launched Gmail IMAP
services.
1First, you need to enable IMAP in Gmail. Sign in to your Gmail account in a
browser, go to 'settings', click on 'Forwarding & POP/IMAP' option and then
enable IMAP use.
2If you prefer, you can also open a new Gmail account, exclusively to hold
all your official emails. Then, you need to configure your desktop Email client
to download email from Gmail using IMAP.
Go to the Google help pages (http://mail.google.com/support/) and click on
'Forwarding & POP/IMAP'. See the instructions for IMAP according to email client
you use. Gmail IMAP supports Outlook Express, Outlook 2003, Outloook 2007,
Thunderbird, Windows Mail, Apple Mail and Apple Mail 3.0.
3Then go to your Email client and export the PST file. Click on 'File',
'Import & Export' and export the PST file with all your email into a folder
other than the default.
4Finally, you can import the PST file into Gmail using the IMAP you have set
up. Use the same 'File' + 'Import & Export' function to copy the PST data file
into Gmail. This will then start sending the data (all your emails) over the
Internet to Gmail. This is the process that takes the longest time. You need to
have a fast broadband connection, or this won't work at all. And even then, a
PST file of about
1 GB will take between 18 to 30 hours to upload.
| 1.Every Gmail
ID that you have is actually two separate IDs in one. For example; if your
Gmail ID is abc@gmail.com, mails sent to either abc@gmail.com and abc@googlemail.com
will reach you. There is a usefulness that you can derive from this. Say you
want to use just one email ID for all pusposes: you can give abc@googlemail.com
to all your friends and use abc@gmail.com to register on websites, post on
forums or place on a blog. Then you can create a filter; to deliver emails
sent to gmail.com to the inbox and the emails send to googlemail.com to a
separate folder. 2.Chances are that
spam is not a really big problem with your Gmail ID. But if you've been
careless and given away your ID to all and sundry, there is a little trick
called 'Gmail Plus IDs' that you can use to nab the culprit who's given away
your ID. The theory is this; if your email ID is abc@gmail.com, all email
sent to abc+hotmail@gmail.com will also be delivered to your inbox. Now this
is the sneaky part. Suppose you need to register at www.thinkgeek.com, put
down your email ID as abc+geek@gmail.com. Similarly, if you have to register
on incrediblehulk.marvel.com, put down your email ID as abc+hulk@gmail.com.
Check your spam mail once in a while. If you get spam mail addressed to
abc+hulk@gmail.com, you'll know who gave away your email ID. What you do
with that info is up to you. |
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